Coming Soon: One General Ledger in Workday

Dear UHealth Colleagues,

Many of you know, that UHealth, along with support from the University, has launched a project to move the organization from two general ledger platforms to one, Workday. This migration to Workday is planned for go-live on January 1, 2021.

I would like to thank all of the UHealth and University teams that have been working diligently on this very important initiative and are laser focused on an orderly and smooth migration to Workday.

In the coming months, you will receive updates via the Medical campus newsletter and UMed Insider on project status, as well as any pertinent information related to levels of support and engagement that will be required to ensure a successful result.

All the best,

Ray Coto, CPA, CGMA
Vice President and Chief Financial Officer, UHealth
University of Miami
Don Soffer Clinical Research Center
1120 NW 14 Street, Suite 360K (R699)
Miami, Florida 33136
Tel: (305) 243-7087
Fax: (305) 243-8535
rcoto@med.miami.edu


FAQs

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  • How does having one General Ledger (G/L) in Workday benefit the University of Miami Health (UHealth) System?

    • We're simplifying the number of systems in the financial ecosystem at UHealth by establishing Workday as the one source of truth for financial data. This strengthens UHealth's financial reporting capabilities, eliminates duplication, and reduces potential errors while providing supporting details for G/L entries from operational systems like EPIC and McKesson.

    • More information about how UHealth's financial ecosystem landscape is changing will be posted here on January 1, 2021.

  • What is changing with the implementation of one G/L in Workday?

    • As of January 1, 2021, Workday will be the financial system of record for the entire University, including the University of Miami Health (UHealth) System. No new financial data will be entered into Lawson. Financial data from EPIC and McKesson will integrate into Workday to capture all financial transactions in a single source. Additionally, Workday's Financial Data Model (FDM) is being updated to accommodate the business needs of UHealth, to support the data now coming from EPIC and McKesson and enable all financial reporting to come directly from the Workday system.

  • What changes are being made to Workday’s Financial Data Model (FDM)?

    • The FDM is being updated to include more details to support hospital operations. As a result, there will be some new FDM values that might be used by other departments to report on clinical activity. These include:
      • New Revenue Categories and corresponding Ledger Accounts that provide more visibility to the monies coming into the hospitals.
      • New Spend Categories and corresponding Ledger Accounts that provide more visibility into expenses such as implants, medical supplies, and technical supplies.

    • A full list of new FDM values that will be available in Workday will be posted here on January 1, 2021.

  • What should I do to prepare for the launch of one G/L in Workday on January 1, 2021?

  • When is Lawson no longer available?

    • Lawson will no longer be updated after December 31, 2020. Lawson data will be available for read-only access to limited central office users between January 1-July 31, 2021.